How to Give a Good Presentation in 14 Essential Steps

Working in the business industry might often mean you have to deliver presentations to your coworkers. Most of the presentations you have watched might have not been captivating at all, which prevents important information from reaching the listeners. However, there is a way to capture their attention. Here are a few tips on how to give a good presentation, which should immediately spice the interest of the listeners.

Businessman giving a presentation on a screen

Getting ready for the presentation

Before delivering the presentation, you have to gather information and put it together in an appealing manner. This stage is extremely important, as what your presentation contains counts as much as the way in which you deliver it. Here’s how to give a good presentation.

1.      Add a backstory to the information

Putting bland information right on the table is hardly palatable, as listeners tend to get bored extremely easily. Instead of offering them just facts, try to bring some context to what you are presenting. Depending on the nature of your information, you can make this context more animated, and even shape it like a story. Don’t forget to include the ultimate purpose as well, so the listeners wouldn’t know what to expect.

2.      Avoid too much information

Don’t burden your listeners with an overwhelming amount of information. Even if they are interested in what you are presenting, they won’t make it until the end if you move too slowly. Shorter presentations are more interesting, more effective in transmitting the information, and leave a better impression on the listener.

3.      Surprise your listeners

Try to give your listeners something they will remember. Find the most exciting about your topic and serve it to them from the beginning. This should be enough to spice their interest and keep them focused until the end.

4.      Stay to the point and avoid generalities

There’s nothing that bores people more than generalities. Present them palpable things they can understand and remember. Make sure they understand your message and can verify it, and avoid serving them stereotypes they can hear everywhere.

5.      Know your listener

You shouldn’t only learn how to make a good presentation, but also how to come to know your listener. Before putting up all the information, you have to think about your audience. Instead of making a universal presentation, you should create something that fits the restricted number of people who’s going to listen to you. A custom presentation should have a lot more success.

6.      Avoid fancy graphics

Most presentations are delivered with the help of a media representation. If you will use one as well, don’t overdo it. It’s the information that is important, not the graphics you are using. People will get confused if they cannot discern the facts on the slide, and will stop paying attention to what you say. Also, give up the childish special effects.

7.      Make sure the slides are readable

It’s mandatory to pick a font that is easy to read. Choose something as easy as possible, and make the letters big enough for everyone to read. Avoid emphases like bolds or italics, and keep the background simple. Also, don’t put too much information on a slide. Stick to fewer words on each of them, and don’t exceed 10 slides.

Man writing on a whiteboard

Delivering the presentation

After you have created the presentation, now you must put it up in front of your listeners. This is the moment when you can either be successful or not. While learning how to make a good presentation, pay attention to what you can do during the presentation itself. If everything goes alright, you will keep your listeners focused.

8.      Make sure the equipment works

Before starting, you should be sure the tools you are going to use won’t abandon you. Check them before the start of the presentation, and then make sure your media support works as well.

9.      Address the audience directly

The easiest way to connect to your audience is to talk to them. This way, everything will feel more personal and familiar. Engage them in the discussion as well and, this way, you can be sure they are listening to what you are saying.

10.  Speak freely

The media support is there to help you, and to offer the audience some background information that is still important. Therefore, don’t read from the slides. This will not keep the listeners engaged at all. Give them a free speech, as they can read the information on the slides by themselves.

11.  Do not skip slides

If you start skipping slides, using them in a different order, or returning to older ones, you will look unprepared. Arrange the information as it suits you, and do the same with the slides. If you need to make a reference, make it orally to avoid confusing the audience. And, if you feel like you can skip a slide, it means you shouldn’t have put it there in the first place.

12.  Avoid fancy words

Keep everything clear and simple. Avoid using jargon and complicated words, as not all of your listeners might be familiar with them. Even if they are, they will make you look pretentious. In fact, translating complicated concepts into simple words is a sign that you are very well prepared.

13.  Accept questions from your audience

Both during and after the presentation, allow your listeners to ask questions. This way, you can keep them engaged and clarify whatever things they don’t understand. Also, you can see if they paid attention, and know what to improve next time.

14.  Give them a handout

In case there’s something you have to make sure your listeners will remember, give them a handout. Here, sum up all the ideas of the presentation and whatever you find important. This way, you can make sure your words have gotten through to them.

People watching a presentation in an office

Summing up

Learning how to make a good presentation is essential if you work in a company. There might come a moment when you have to speak in front of your coworkers, and you have to know how to do it without stuttering. Structuring your information and speaking freely are the key to the success of your presentation, allowing your listeners to absorb and remember what you said.

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